FMLA MN & PFML Employer Toolkit
Free downloadable tools for Minnesota employers. Premium calculators, compliance checklists, leave request forms, FMLA policy templates, workplace posters, and the complete 71-question FAQ guide.
Minnesota Leave Laws Overview
Federal FMLA
Unpaid, job-protected leave for employers with 50+ employees. Up to 12 weeks for family/medical reasons.
50+ EmployeesMinnesota PFML
Paid family and medical leave insurance. All employers participate. Benefits start January 2026.
All EmployersMN Sick & Safe Leave
Earned sick and safe time (ESST). 1 hour per 30 hours worked, up to 48 hours per year.
All EmployersEssential PFML Resources
Required posters, deadline calendar, and comprehensive FAQ guide
Workplace Poster (English)
RequiredRequired Posting • PDF • 1 page
Official Minnesota PFML workplace poster. Must be displayed in a conspicuous location where all employees can see it.
Download PDFWorkplace Poster (Spanish)
EspañolCartel del Lugar de Trabajo • PDF • 1 page
Spanish language version of the Minnesota PFML workplace poster. Licencia Familiar y Médica Pagada de Minnesota.
Download PDF2026 Deadline Calendar
2026Quarterly Deadlines • PDF • 2 pages
All key PFML dates for 2026: premium payment deadlines, private plan application dates, and wage reporting due dates.
Download PDFEmployer FAQ Guide
71 Q&A71 Questions Answered • PDF • 8 pages
Comprehensive FAQ covering registration, premiums, eligibility, leave types, notices, job protection, multi-state rules, and common mistakes.
Download PDFMinnesota Paternity Leave
Minnesota PFML provides up to 12 weeks of paid family leave for bonding with a new child. This includes paternity leave for fathers, adoption leave, and foster placement leave. Benefits replace up to 90% of wages and are available starting January 1, 2026.
Forms & Templates
Editable documents for your HR compliance needs
PFML Premium Calculator
Excel Spreadsheet • 45 KB
Calculate quarterly and annual PFML premium costs. Enter employee count and payroll to see employer and employee contribution amounts.
Download XLSXMN PFML Compliance Checklist
PDF Checklist • 120 KB
Step-by-step checklist covering registration, payroll setup, employee notifications, and quarterly reporting requirements.
Download PDFFMLA vs PFML Comparison Chart
PDF Reference • 85 KB
Side-by-side comparison of federal FMLA and Minnesota PFML. Understand eligibility, coverage, and employer obligations for both programs.
Download PDFEmployee Notice Template
Word Document • 32 KB
Required employee notification about PFML rights and benefits. Includes signature acknowledgment section for compliance documentation.
Download DOCXLeave Request Form
Word Document (Leave of Absence Form) • 28 KB
Internal form for employees to request PFML leave. Covers family leave, medical leave, and Minnesota paternity leave requests.
Download DOCXReturn to Work / Fitness for Duty Form
Word Document • 30 KB
Documentation for employees returning from PFML leave. Includes fitness for duty certification and return to work agreement.
Download DOCXFMLA Policy Template
Word Document (Medical Leave Policy Sample) • 42 KB
Customizable FMLA policy template for Minnesota employers. Includes medical leave policy language compliant with state and federal law.
Download DOCXMN Sick and Safe Leave Guide
PDF Guide • 95 KB
Complete guide to Minnesota's Earned Sick and Safe Time (ESST) law. Covers accrual rates, eligible uses, and employer requirements.
Download PDFDownload All Files
Get all 12 resources in one click
Frequently Asked Questions
What is the difference between FMLA and Minnesota PFML?
FMLA is federal unpaid leave protection for employers with 50+ employees. Minnesota PFML is a state-run paid leave insurance program for all employers starting in 2026. PFML provides wage replacement; FMLA only provides job protection.
How do I calculate Minnesota PFML premiums?
PFML premiums are 0.88% of employee wages up to $185,000. Use our free PFML Premium Calculator spreadsheet to calculate your quarterly and annual costs based on your payroll.
What is MN sick and safe leave?
Minnesota's Earned Sick and Safe Time (ESST) law requires employers to provide 1 hour of paid sick leave for every 30 hours worked, up to 48 hours per year. It covers illness, safety concerns, and family care.
Does Minnesota have paternity leave?
Yes! Minnesota PFML provides up to 12 weeks of paid family leave for bonding with a new child, which includes paternity leave for fathers. Benefits begin January 1, 2026.
What is a fitness for duty form?
A fitness for duty form certifies that an employee is medically cleared to return to work after FMLA or PFML leave. Our Return to Work form includes this certification.
Do I need an FMLA policy template?
If you have 50+ employees, federal law requires you to have an FMLA policy. Our free FMLA Policy Template provides compliant language you can customize for your organization.
What forms do employees need to request leave?
Employees should complete a Leave Request Form (also called a leave of absence form) to formally request PFML or FMLA leave. This documents the type of leave, expected duration, and reason.
How do I notify employees about PFML?
Use our Employee Notice Template to inform employees about their PFML rights. Minnesota requires employers to provide written notice about the program and how to apply for benefits.
What is the PFML premium rate for 2026?
The 2026 PFML premium rate is 0.88% of wages, split 50/50 between employers (0.44%) and employees (0.44%). Employers may choose to pay more than their 50% share.
Where can I find official FMLA MN information?
For official Minnesota PFML information, visit uimn.org/pfml. For federal FMLA information, visit dol.gov/agencies/whd/fmla. Our toolkit provides supplemental educational resources.
Need more answers? Download our comprehensive 71-question FAQ guide.
Download Full FAQ Guide (71 Q&A)Disclaimer
These materials are provided for informational and educational purposes only and do not constitute legal advice. Navitize is not affiliated with Minnesota DEED. For official PFML program information, visit uimn.org/pfml. For federal FMLA information, visit dol.gov/agencies/whd/fmla.
Need Help Understanding PFML?
Our AI-powered platform can answer your specific questions about Minnesota PFML compliance, premium calculations, and employer requirements.
View Compliance GuideLast updated: January 16, 2026 | 12 free resources for Minnesota employers