Minnesota PFML Application Checklist: Documents You Need
Last updated: January 2026
To apply for Minnesota PFML, you need: a government-issued ID, your Social Security number, employment information, wage documentation (pay stubs or W-2), bank account details for direct deposit, and documentation specific to your leave type. For medical leave, you'll need a healthcare provider's certification. For bonding leave, you'll need proof of birth, adoption, or foster placement.
Missing Documents = Delayed Benefits
42% of PFML applications are delayed because of missing documentation. Gather everything BEFORE you start your application.
Documents Everyone Needs
Government-Issued ID
Driver's license, state ID, passport, or passport card
Social Security Number or ITIN
Your SSN card or documentation showing your ITIN
Employment Information
Employer name, address, phone number, and your dates of employment
Wage Documentation
Recent pay stubs (last 12 months) or W-2 forms showing your earnings
Bank Account Information
Routing number and account number for direct deposit of benefits
Contact Information
Current address, phone number, and email address
Additional Documents by Leave Type
Bonding Leave (New Child)
For Birth
Birth certificate or hospital birth record
For Adoption
Adoption decree, placement agreement, or letter from adoption agency
For Foster Care
Foster care placement documentation from the placing agency
Medical Leave (Your Own Health)
Medical Certification Form
Completed and signed by your healthcare provider with diagnosis and expected duration
Healthcare Provider Information
Name, address, phone, and license number of provider
Family Care Leave
Family Member's Medical Certification
Completed by the family member's healthcare provider
Proof of Relationship
Birth certificate, marriage certificate, or adoption records
Safety Leave
Supporting Documentation (any ONE):
- • Police report or court record
- • Protective order or restraining order
- • Documentation from victim services organization
- • Documentation from healthcare provider
- • Signed statement from clergy, attorney, or advocate
Confidentiality: Safety leave documentation is kept strictly confidential.
Tips for Faster Approval
Gather Documents First
Collect all documents BEFORE starting your application.
Use Clear Copies
Upload clear, readable scans or photos.
Notify Your Employer
Give 30 days notice when possible.
Check Your Email
Watch for requests for additional information.
Ready to Apply?
Once you have all your documents, you can apply through the Minnesota Paid Leave portal.
Frequently Asked Questions
What documents do I need to apply for Minnesota PFML?
To apply for Minnesota PFML, you need: government-issued ID, Social Security number, employment information (employer name, dates), wage documentation (pay stubs or W-2), bank account info for direct deposit, and documentation specific to your leave type (medical certification, birth certificate, etc.).
Do I need medical certification for PFML?
Yes, if you're applying for medical leave (your own health condition or caring for a family member), you need a medical certification form completed by a healthcare provider. For bonding leave with a new child, you need a birth certificate, adoption papers, or foster placement documentation instead.
Can I apply for PFML without a Social Security number?
You need either a Social Security number or an Individual Taxpayer Identification Number (ITIN) to apply for Minnesota PFML. If you don't have either, you may need to apply for an ITIN first.
How recent do my pay stubs need to be for PFML?
Provide pay stubs from the past 12 months if possible. The state needs to verify your wages during the base period to calculate your benefit amount.
What if I don't have all the required documents?
You can start your PFML application without all documents and upload them later. However, your application won't be processed until all required documentation is received. Missing documents are the #1 cause of application delays.
Do I need to notify my employer before applying for PFML?
Yes, you should provide your employer with at least 30 days advance notice when the leave is foreseeable. For unexpected situations, notify your employer as soon as practicable.