PTO Calculator: Convert Hours to Days & Track Accrual
Last updated: January 2026
Use this free PTO calculator to convert hours to days and estimate your paid time off accrual. Common conversions: 96 hours = 12 days, 104 hours = 13 days, 120 hours = 15 days, 160 hours = 20 days. Enter your accrual rate and pay frequency to see how much PTO you'll earn per month and per year.
Convert PTO Hours to Days
Enter any number of PTO hours to instantly see how many days and weeks that equals.
PTO Hours to Days Conversion Chart
How many days is your PTO? Find your hours below for an instant answer. All conversions based on a standard 8-hour workday.
| PTO Hours | Days Off | Work Weeks | Typical Tenure |
|---|---|---|---|
| Part-Time / Short-Term | |||
| 16 hours | 2 days | 0.4 weeks | Part-Time / Short-Term |
| 24 hours | 3 days | 0.6 weeks | Part-Time / Short-Term |
| 40 hours | 5 days | 1 weeks | Part-Time / Short-Term |
| Entry Level (0–1 years) | |||
| 56 hours | 7 days | 1.4 weeks | Entry Level (0–1 years) |
| 60 hours | 7.5 days | 1.5 weeks | Entry Level (0–1 years) |
| 72 hours | 9 days | 1.8 weeks | Entry Level (0–1 years) |
| Standard (1–3 years) | |||
| 80 hours | 10 days | 2 weeks | Standard (1–3 years) |
| 88 hours | 11 days | 2.2 weeks | Standard (1–3 years) |
| 92 hours | 11.5 days | 2.3 weeks | Standard (1–3 years) |
| 96 hours | 12 days | 2.4 weeks | Standard (1–3 years) |
| 100 hours | 12.5 days | 2.5 weeks | Standard (1–3 years) |
| 104 hours | 13 days | 2.6 weeks | Standard (1–3 years) |
| 112 hours | 14 days | 2.8 weeks | Standard (1–3 years) |
| Mid-Career (3–5 years) | |||
| 120 hours | 15 days | 3 weeks | Mid-Career (3–5 years) |
| 128 hours | 16 days | 3.2 weeks | Mid-Career (3–5 years) |
| 136 hours | 17 days | 3.4 weeks | Mid-Career (3–5 years) |
| 144 hours | 18 days | 3.6 weeks | Mid-Career (3–5 years) |
| Senior (5–10 years) | |||
| 160 hours | 20 days | 4 weeks | Senior (5–10 years) |
| 176 hours | 22 days | 4.4 weeks | Senior (5–10 years) |
| 200 hours | 25 days | 5 weeks | Senior (5–10 years) |
| Executive / 10+ years | |||
| 208 hours | 26 days | 5.2 weeks | Executive / 10+ years |
| 224 hours | 28 days | 5.6 weeks | Executive / 10+ years |
| 240 hours | 30 days | 6 weeks | Executive / 10+ years |
| 280 hours | 35 days | 7 weeks | Executive / 10+ years |
| 300 hours | 37.5 days | 7.5 weeks | Executive / 10+ years |
Formula: PTO Hours ÷ Hours per Workday = Days Off. For a standard 8-hour day: 104 hours ÷ 8 = 13 days. For a 10-hour day (4-day work week): 104 hours ÷ 10 = 10.4 days. Use the converter above for custom workday lengths.
How to Calculate Your PTO Accrual Rate
Not sure how much PTO you're earning? Here's how to calculate it yourself, step by step, depending on the information your employer gives you.
Example 1You know your hours per pay period
Your offer letter says you earn 4 hours of PTO per bi-weekly pay period.
Step 1: Find your pay periods per year. Bi-weekly = 26 pay periods
Step 2: Multiply: 4 hours × 26 periods = 104 hours per year
Step 3: Convert to days: 104 hours ÷ 8 hours/day = 13 days off per year
Step 4: Convert to weeks: 13 days ÷ 5 days/week = 2.6 weeks off per year
Pay period reference: Weekly = 52, Bi-weekly = 26, Semi-monthly = 24, Monthly = 12
Example 2You know your total days per year
Your handbook says you get 15 PTO days per year and you want to know the per-period accrual.
Step 1: Convert to hours: 15 days × 8 hours/day = 120 hours per year
Step 2: Divide by pay periods: 120 hours ÷ 26 (bi-weekly) = 4.62 hours per pay period
Step 3: Monthly accrual: 120 hours ÷ 12 months = 10 hours per month (1.25 days)
Example 3You started mid-year and need prorated PTO
You started a new job in April with 15 days/year PTO that accrues monthly. How much will you earn by December?
Step 1: Monthly accrual: 15 days ÷ 12 months = 1.25 days per month
Step 2: Remaining months: April through December = 9 months
Step 3: Prorated PTO: 1.25 × 9 = 11.25 days (90 hours)
Example 4Calculating when you'll have enough PTO for a trip
You have 24 hours banked, earn 4 hours bi-weekly, and need 80 hours (2 weeks) for a vacation.
Step 1: Hours needed: 80 − 24 = 56 more hours
Step 2: Pay periods needed: 56 ÷ 4 = 14 pay periods
Step 3: Time: 14 bi-weekly periods = 28 weeks (about 7 months)
Use the accrual calculator below with a current balance to see projections at 3, 6, and 12 months automatically.
PTO Accrual Formulas at a Glance
PTO Accrual Calculator
Your Information
Your PTO Accrual
Annual PTO
13.0 days
(104.0 hours per year)
Per Month
8.7 hrs
(1.08 days)
Per Pay Period
4.00 hrs
(bi-weekly)
Common PTO Accrual Rates
| Tenure | Days/Year | Hours/Year | Hrs/Bi-weekly |
|---|---|---|---|
| 0-1 years | 10 days | 80 hours | 3.08 hrs |
| 1-3 years | 12 days | 96 hours | 3.69 hrs |
| 3-5 years | 15 days | 120 hours | 4.62 hrs |
| 5-10 years | 18 days | 144 hours | 5.54 hrs |
| 10+ years | 20-25 days | 160-200 hours | 6.15-7.69 hrs |
* Based on 8-hour workdays. Actual rates vary by employer.
How PTO Accrual Works
Accrual-Based PTO
Most employers use accrual-based PTO where you earn time off gradually each pay period. The longer you work, the more PTO you accumulate.
Lump-Sum PTO
Some employers give you all your PTO at once at the start of the year. This is simpler but may require proration if you leave mid-year.
Rollover Policies
Employers may let you carry unused PTO to the next year (often with caps), or have a "use it or lose it" policy where unused time expires.
PTO Caps
Many employers cap how much PTO you can bank (e.g., 240 hours). Once you hit the cap, you stop accruing until you use some time.
Minnesota PTO Laws
- Minnesota does not require employers to provide PTO, vacation, or sick leave (except under ESST for some employers)
- If an employer offers PTO, they must follow their stated policy
- Minnesota does not require payout of unused PTO upon termination unless the employer's policy says so
- Minnesota PFML is separate from PTO - it provides paid leave for family and medical reasons
Frequently Asked Questions
How many days is 104 hours of PTO?
104 hours of PTO equals 13 days off, based on a standard 8-hour workday (104 ÷ 8 = 13). This is a common PTO amount for employees with 2-3 years of tenure.
How many days is 96 hours of PTO?
96 hours of PTO equals 12 days off, based on a standard 8-hour workday (96 ÷ 8 = 12). This typically represents about 2.4 weeks of vacation time.
How many days is 160 hours of PTO?
160 hours of PTO equals 20 days off (4 full work weeks), based on a standard 8-hour workday. This is a common PTO amount for senior employees with 5+ years of tenure.
How many days is 120 hours of PTO?
120 hours of PTO equals 15 days off (3 work weeks), based on a standard 8-hour workday. This is typical for mid-career employees with 3-5 years of tenure.
How do I calculate my PTO accrual?
To calculate PTO accrual, multiply your accrual rate by the number of pay periods. For example, if you earn 4 hours of PTO per bi-weekly pay period, you'd earn 4 × 26 = 104 hours (13 days) per year.
What is a typical PTO accrual rate?
Typical PTO accrual rates vary by tenure. New employees often start with 10-15 days per year (3.08-4.62 hours per bi-weekly pay period). After 5+ years, many employees earn 15-20 days per year.
How many hours is a day of PTO?
For full-time employees, one day of PTO typically equals 8 hours. So 10 days of PTO = 80 hours, 15 days = 120 hours, and 20 days = 160 hours per year.
Does PTO accrue while on leave?
It depends on your employer's policy and the type of leave. Many employers continue PTO accrual during paid leave but pause it during unpaid leave. Check your employee handbook or HR department.
What happens to unused PTO?
This varies by employer and state law. Some employers have 'use it or lose it' policies, others allow rollover (often with a cap), and some pay out unused PTO. Minnesota does not require PTO payout, but employers must follow their stated policy.
Is PTO the same as vacation time?
PTO (Paid Time Off) is often a combined bank that includes vacation, sick days, and personal days. Some employers separate these into distinct categories. This calculator works for any type of accrued time off.